Skip to main content

This view cannot be displayed because it exceeds the list view threshold (5000 items) enforced by the administrator.

“This view cannot be displayed because it exceeds the list view threshold (5000 items) enforced by the administrator.

To view items, try selecting another view or creating a new view. If you do not have sufficient permissions to create views for this list, ask your administrator to modify the view so that it conforms to the list view threshold.”

image

And if you are more dig in to it, the error will be occur in your

  • Web Parts
  • Custom Scripts
  • SharePoint Apps
  • CAML Queries

Which is related to that list.

First we have a look why this is happening.

The Live View Threshold is item count which is limited by SharePoint Administrator to process by SharePoint server at a time.

Further elaborating when you are viewing or query (CAML, ODATA, and REST) against the list SharePoint will process the entire set of items to get the required results even though you have mentioned limits or filters unless it is not indexed.

Thus when it is exceeding threshold limit (5000 default) SharePoint will throw that error to you.

 

HOW TO RESOLVE

Increase the List Threshold as a Temporary Fix

The easiest way is Increase the Threshold List View Limit. But this should be temporary and it is not good for server performance.

First you can go to Central Administration and then Manage web Applications

image

Then select the web application you need to increase the List View threshold. And go to general settings and Resource Throttling.

image

Then you can change the List View Threshold to accommodate the list items limit.

image

 

Recommended Approach to use Indexed Columns

Recommended approach is used to cater this problem using indexed columns. If you use the index column SharePoint does not need to iterate entire list to deliver the results.

Let’s have a look for sample scenario. Assume that you have a list with 6000 items over 5 years’ time and your default view throws that error.

So first you need to increase the List View Threshold to perform operations as I mentioned in the temporary fix.

Then you need to create an Indexed Column.

Most common used scenario is use [Created] SharePoint default column as an Indexed column. But might be differ from your scenario.

 

Create an Index Column

Go to List settings and click on indexed columns

image

Click on the Create a new Index Link

image

Then choose a column that you need to Index and Create It as an index column.

image

Then you can edit the Filter in Default view to show only last year by adding [Today]-365 as an filter expression.

image

Then you can change the List Threshold back to 5000. But make sure you are adding [Created] column expression for your CAML queries, REST queries and other queries.

Comments

Popular posts from this blog

How to Link Two List and Create a combine view in the SharePoint 2010

In this way you can join multiple list together and can create a combine view. for an example assume that you are managing a list for some events. And also you are having a participants in separate list. Thus you want to join the two list and create a composite view. SharePoint 2010 allows you to create this kind of view using  Linked Data Source. in this approach you can create your own custom list in the SharePoint. How to Create a Linked Data source Go to SharePoint designer and  go to the link called data sources. And Click the Linked Data Source button in the ribbon. Then SharePoint designer will prompt following kind of a dialog. In there add two list, that you wan to linked together. I'm adding airline schedule and booking list. those are the two list that i wan to merge. then click next. And it will guide you another screen. it will ask you to select either Merge Merge use to combine list which are having same columns definition. for and example we can say th

Motion Eye Docker compose File

Docker compose files are comes in handy when considering container orchestration. Below example shows my docker compose files and folder structure. ---- Your Folder (motioneye)   -- etc   -- lib   -- docker-compose.yaml You can run the docker compose file using docker-compose -d , and etc and lib folder will be automatically populated in the initiation. --- Below shows the content of the docker-compose.yaml file. version: '3' services:   nodered:    image: "ccrisan/motioneye:master-amd64"    container_name: motioneye    restart: always    user: root    ports:      - 8765:8765    volumes:      - "/etc/localtime:/etc/localtime:ro"      - "./etc:/etc/motioneye"      - "./lib:/var/lib/motioneye"

How to get Username , UserID in CAML Query

If you are want to get the userID you can simple use following code. <Where>    <Eq>       <FieldRef Name='userfieldname' />       <Value Type='Integer'>            <UserID Type='Integer' />       </Value>    </Eq> </Where> in here you should declare the UserID variable before it uses. normally If you make a user filter in the SharePoint designer it will automatically create the parameter in parameter binding section in the web part. <ParameterBinding Name="UserID" Location="CAMLVariable" DefaultValue="CurrentUserName"/> But assume you want to filter using a user name and the field is not a persongroup feild and it is just a text field. then you can use following query to archive it. <Where>    <Eq>       <FieldRef Name='userfieldname' />       <Value Type=’Text’>            <UserID Type=’Text’/>       </Value>    </Eq> </Wh